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Fire Risk Assessments

The Regulatory Reform (Fire Safety) Order 2005, Fire (Scotland) Act 2005 and the Fire and Rescue Services (Northern Ireland) Order 2006 requires that the Responsible Person is to carry out a “suitable and sufficient” assessment of the risks on the premises with the form the assessment takes depending on the type and size of the premises.

The assessment should be carried out by somebody with sufficient competence and experience.

Fire risk assessments

How do I choose a Fire Risk Assessment provider?

Decision making process

Responsible Person

Are you aware that if you are the Responsible Person (or Duty Holder in Scotland) you hold the ultimate responsibility for the adequacy of the company’s Fire Risk Assessment by law? You must also take reasonable steps when appointing an assessor to ensure that they have sufficient competency and experience.

How do you select an appropriate fire risk assessor? You should be using a Third Party Approved company, such as a BAFE SP205 Certified company.

Responsible person training

FCS-live can complete your Fire Risk Assessments

We are experienced in providing Fire Risk Assessments for all types of premises and sectors: ranging from organisations with several thousand sites to world heritage sites. No premises is too small, too large or too complicated.

With an FCS-live assessment you know that you will receive an experienced and competent assessor who meets the required standards for technical capability. In addition, you will receive your report via FCS Cloud enabling you to manage your ongoing fire safety via a live system. Keep it simple with no more paper trails or unmanageable pdf reports. Fill in our online form for a quotation or speak directly to one of our friendly staff about fire risk assessments 0333 0433 833

About FCS Cloud

Fundamentals of Fire Safety

Your FCS-live fire risk assessment includes the following essential aspects of fire safety:

Means of Escape

Means of Escape

Everyone in your premises should be able to escape to a place of ultimate safety in a reasonable time. The suitability of the means of escape is crucial to the safety of the buildings occupants.

Emergency Lighting

Emergency Lighting

Adequate lighting helps occupants reach a place of ultimate safety in the event of power failure during a fire. Emergency lighting is also provided to illuminate the means of raising the alarm and any fire-fighting equipment.

Fire Detection and Warning

Fire Detection and Warning

The extent of a fire detection and warning system will depend on the nature and use of your premises. If a fire could develop undetected then a fire alarm system is required.

Fire Hazards

Fire Hazards

For a fire to start, three things are needed: a source of ignition, fuel and oxygen. If any one of these are missing, a fire cannot start. Avoiding these occurring together will reduce the chances of a fire occurring.

Fire-Fighting Equipment

Fire-Fighting Equipment

Firefighting equipment can reduce the risk of a small fire - such as a fire in a waste paper bin - developing into a large one. The amount and type of portable extinguishers must be suitable for the risk.



Good management of fire safety in your premises is essential to ensure that any fire safety matters that arise are always effectively addressed.

Persons at Risk

Persons at Risk

As part of your fire risk assessment, you need to identify those at risk if there is a fire. Persons requiring assistance to evacuate will need to be appropriately considered.

Signs and Notices

Signs and Notices

Signs must be used, where necessary, to help people identify escape routes, find firefighting equipment and emergency fire telephones. Under- or over- provision can cause confusion.



How a building has been constructed plays a key part in protecting the means of escape and preventing unseen spread of fire within the premises.

Managing Your Fire Risk

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Fire Risk Assessments FAQs

A: There are few exceptions.

A Fire Risk Assessment is necessary in virtually all buildings other than domestic dwellings with similar requirements applicable under the Fire (Scotland) Act 2005 and the Fire and Rescue Services (Northern Ireland) Order 2005.

The RR(FS)O does not apply to:

Domestic premises e.g. house/flat (however the order does apply to communal areas), offshore installations, ships, fields, woods or agricultural/forestry land, aircraft, trains, trailers, mines (other than any buildings onsite), boreholes.

A: Yes, the Regulatory Reform (Fire Safety) Order 2005 is applicable if you have paying guests: e.g. if you run a bed and breakfast, guesthouse or let a self-catering property.
A; You must keep a written record of your Fire Risk Assessment if your business has 5 or more employees.

A: You are responsible for Fire Safety in business or other non-domestic premises if you are: • The Owner • An Employer • The Landlord • An Occupier

Anyone else with control of the premises: e.g. a Facilities Manager, Building Manager, Managing Agent or Risk Assessor.

You are known as the “Responsible Person”.

If there is more than one Responsible Person you will have to work together to meet your responsibilities.

A: Yes, you can - providing that you feel that you have the competence and experience to do so.

We are normally employed either when a client does not have the necessary competence or when they do not have the time or resources to conduct the assessments themselves.
A: No, it is the duty of the Responsible Person to ensure that they appoint a competent person to complete the assessment: failure to do so could result in a fine!
A: With Search Engines listing hundreds, if not thousands, of risk assessment providers and assessors you need to be sure to select wisely.

Check that the company conducting the Fire Risk Assessment(s) have been audited by a third party certification body and that they are certified with a recognised body: e.g. BAFE SP205, FRACS, etc. This indicates that they meet the required technical and quality management standards with their assessors having appropriate capabilities.

Alternatively if you employee an assessor directly you can check whether they are registered as an individual under a scheme: e.g. IFE, FRACS, etc.
A: No, they can vary considerably depending on the experience and competency of the assessor as well as the “system” that they employ.

The FCS-live system is recognised throughout industry as offering a unique and comprehensive system to manage your fire safety. As with most things in life: you get what you pay for.

A: There is no single correct or incorrect method of carrying out and recording the significant findings of a Fire Risk Assessment, there are many approaches that can lead to a suitable and sufficient fire risk assessment. PAS 79 is a single method amongst many different approaches that can be taken that could meet the requirements of the Regulatory Reform (Fire Safety) Order.

A: We follow the 5 step Fire Risk Assessment process as recommended by HM Government guidance documents, HSE and the guidance documentation issued by Fire and Rescue Services:

Step 1: Identification of the Fire Hazards
Step 2: Identifying Persons at Risk
Step 3: Evaluation of the Risk (Eliminate, Reduce or Control)
Step 4: Recording of the Significant Findings
Step 5: Monitor and Review Process

Our assessors use our unique FCS Cloud audit process which involves the systematic evaluation of the factors that determine the risk from fire. This is made up of the likelihood that there will be a fire and the consequences if one were to occur.

We provide Fire Risk Assessments that satisfy the Responsible Person’s duties under the Regulatory Reform (Fire Safety) Order.

A comprehensive Action Plan is produced for each non-compliance, with realistic timescales for completion and review. The Action Plan includes photos, floor plans and recommendations to help you manage the risks within your organisation.

A: Yes, we have experience across all types of buildings including but not limited to: builders merchants & companies, care and nursing homes, charities, dental practices, education (schools, colleges & universities), health & leisure, hotels, hospitals & NHS trusts, housing associations, blocks of flats, HMOs, manufacturing, offices, places of worship and assembly, restaurants, shops, veterinary practices, warehouses, workshops and world heritage sites.
A: We base the cost of our Fire Risk Assessments on the building and the nature of the business and ensure that we carefully match the competency and experience of the assessor to the job: please complete the contact form and we will submit a price for your specific requirements.
A: Yes we have a free of charge helpline which is open during normal working hours providing assistance and support for FCS Cloud as well as any technical queries regarding the Fire Risk Assessment and general Fire Safety issues.
A: Generally, a new Fire Risk Assessment would be conducted annually, however this really depends on your buildings and business. The Fire Risk Assessment must be reviewed regularly to ensure it is up to date, with a new assessment being required if there has been a significant change or it is suspected that it is no longer valid.

FCS Cloud allows for an annual review which helps you to determine the next course of action: this is something that you can discuss with us.

A: We provide all our reports on FCS Cloud, our in-house management system, at no additional cost. This provides you with a greater level of visibility than a paper based system and the ability to update your Live Fire Logbook and sign off completed work: keeping fire safety live and current.

For professional advice or further information, call us today on: 0333 0433 833